The EFOMP Board runs advisory committees to the Council. EFOMP's work in the field as specified by the different terms of reference shall be conducted by the different committees on behalf of the Council of the Federation.
Each committee is formed and operates as follows:
1. Each committee should also have an elected Vice-Chairperson. The post of the Vice Chairperson to be for one year, at the end of which he/she will automatically take the post of Committee Chairperson for the next two years. At the end of the term of office as Committee Chairperson to take the post of Committee Past Chairperson for one year.
In this way a person elected as Committee Vice Chairperson will serve for four years on a committee and this will ensure continuation of the work of the committee when a changeover of the Chairperson occurs. For this to be possible the Council will need to approve the necessary changes to the EFOPMP Constitution.
The above will need to be implemented after the constitutional changes have been approved by Council and one year before the end of the current Chairperson’s term of office.
2. Each NMO to appoint a representative on each committee who will actively participate in the work of the committee. In this way the interests of the NMO will be safeguarded and the work of the committee will become more efficient and timely, since it will consist of more active members.
The work of each committee is carried out mainly by electronic means, but also a face to face meeting of each committee is planned to take place once a year at the Annual Medical Physics Conference. To reduce costs, each NMO is advised to appoint their delegates to EFOMP Council as their representatives to each committee.
To facilitate the above arrangement, the face to face meetings of each committee will be arranged to take place in series and not in parallel as was customary so far. This will allow the NMO representatives to be present at all relevant committee meetings. It will also allow the Officers of EFOMP to participate at more than one committee meeting.
Background Information on Committee Changes – Approved at the Freising Council Meeting, September 2009
For the above arrangements there is no need to make any constitution changes. This present document can serve as a guideline to the new procedures.
3. Each committee to elect among its member a Committee Secretary for a three year term of office. In this way the work of each committee will be documented and each committee member will have a record of the actions he/she is obliged to undertake in between meetings (virtual or face to face). Also the Officers will have a more detailed record of the work of each committee.
For the above arrangements there is no need to make any constitution changes. The present document can serve as a guideline to the new procedures.